Location: SNARL and Valentine Camp, Mammoth Lakes, CA
Attendees
| CRREL (3) | Leidos (3) | UCSB (2) |
| Bert Davis Eli Deeb Alex Gallagher | Ned Bair Niklas Griessbaum Brendan Wallace | Jeff Dozier Carol Blanchette |
| DRI (7) | BSU (3) | |
| Sean McKenna Mark Hausner Kabir Rasouli Joe Ammatelli Incheol Kim Hans Moosmuller Nathan Chellman | HP Marshall Joe Meyer Jerry Mock |
Prep:
- Before arriving, take the 15 min 5 voices assessment: https://hq.giantos.com/store/5-voices# and record your voice.
- Lunch orders from Elixir (https://enjoyelixirorder.square.site/) for 9/4 & 9/5.
Context: We all know each other and understand what we’re all doing. The biggest obstacle is collaboration; this meeting is focused on team building. When we are done, we want a group email from each person in attendance with all CCed stating 3 take home lessons learned by the end of the week, COB 9/6.
Restrictions: Old school. Limited internet, no Powerpoint. We’re not Luddites and we respect your time commitment so you’re welcome to keep your phone on/out. There is LTE phone service at Valentine, but not at SNARL. However, SNARL has WIFI throughout.
Wed Sep 4 – Day 1
| Location | Time | Activity | Notes |
| SNARL – Page Center | Coffee, tea, and snacks will be provided | ||
| 830AM – 9AM | Welcome, logistics, meeting expectations. Summary of 5 voices. Do your homework. | Over the 2 days, look for things in each activity for lessons learned. | |
| 9AM – 10AM | Critical updates from CRREL, BSU, UCSB/Leidos, LBNL | No more than 15 min, no Powerpoint. As you listen, identify 1 thing that sparked a new idea or could be applied to enhance an existing idea. | |
| 10AM – 1015AM | Break | ||
| 1015AM – 1145 AM | Split into groups of 3 w/ at least 2 inst. in each group. Generate a chairlift pitch for a collaborative paper. Appoint a presenter or present as a group. | Might be a paper that you will actually write. CRREL listens and takes notes. | |
| 1145AM – 1PM | Competition: Present your chairlift pitch, reviews from CRREL & winner announced | Each group has 10 min CRREL judges based on: 1) Sci. Merit; 2) Army Interest | |
| 1PM – 130PM | Catered lunch (Elixir) and group photo. | Conversation starter: What is the key thing you need from another group to complete this project? | |
| 130-2PM | Drive to Valentine Camp | ||
| Valentine Camp – [Google Maps] Park your vehicle at the lot before the gate, then walk down the dirt road | 2 – 330PM | Hiking & Valentine tour | Discuss chairlift pitch for paper Rule: Have to hike w/ someone from another institution. |
| 330 – 415PM | Summarize your group’s thoughts from the hike | Record 1 lesson learned from Day 1 to incorporate in email. Share with the group. | |
| 415 – 445PM | Wrap-up, dinner logistics, questions | ||
| 430PM – 600 PM | Free | ||
| Eatery @ Mammoth Brewing | 6-8PM | Dinner. No reservations. Backup location Good Life Café. Also no reservations. | Worldcafe format; rotate tables w/ your food. Move at least 1x to sit next to 2 different people. |
Thu Sep 5 – Day 2
| Location | Time | Activity | Notes |
| SNARL – Page Center | Coffee, tea, and light snacks will be provided | ||
| 800-830AM | CRREL reviews | ||
| 830-1000AM | Pump and dump: Sticky pad activity One idea per sticky note. 10 items. Read through what they wrote, pick top 1-2. Facilitator reads through or stick notes to board. Come up with clusters themes categories. Go back to proposal. Brainstorm about obstacles. Groundwork around planning ahead, which one would give most votes do in terms of order. | Facilitator asks a question, everyone writes a response on a sticky pad. Facilitator goes over responses as a group What are your top priorities for this project ?What commonalities do you see for each of the study areas?What is the future of this work ? | |
| 10-1015AM | Break | ||
| 1015 – 1130AM | Planning for winter 2025 | Specific action items, field campaign dates Produce a schedule on snow.ucsb.edu | |
| 1130-1200PM | Closing remarks, summary | Formulate 3 take homes and send in a group email by Sep COB 9/6 | |
| 12-1PM | Catered lunch (Elixir) | Worldcafe format again, each table has a different topic. Theme could be non-academic, e.g., food or if you weren’t doing the work you do now, what would you do? Eat w. someone you don’t know well. Or tell the group something about yourself that they would not know. | |
| 130-4PM | Disc golf. Teams of 4. Teams of 4. Best ball. Skins. | Shady Rest DiscGolfPark | |
| 415-6PM | Free time | ||
| Mammoth Rock and Bowl bar, Brasserie upstairs | 500-600PM | Optional: Ravens @ Chiefs NFL season opener, 520PM kickoff | |
| Brasserie | 600-8PM | Closing Dinner | Private dining room, up to 24. |